Housing & Dining Waivers, Housing Accommodations, and Contract Cancellations

Housing & Dining Waiver Requests

At times circumstances may arise in students' life which may warrant a housing and/or meal plan waiver.  Admitted Rensselaer students facing financial difficulties, medical/health-related issues, or other circumstances may apply for a Housing and/or meal plan waiver.  Specific reasons a waiver will not be granted include but are not limited to:

  • Desire to commute from home
  • Roommate Issues
  • Housing available with family in the immediate community
  • Transfer status
  • Lack of understanding that the Housing and Dining Agreement is “binding”
  • Changing circumstances or opinions about housing
  • Desire to live in an off-campus Greek house (see greek housing waiver information)
  • Special hall or room-type request (e.g., single room)

Waiver Requests can be submitted by completing the request form.


Housing Accommodation Requests

Due to Medical/Health-Related concerns, students may find it necessary to apply for specific housing accommodations during their time at Rensselaer.  

Rensselaer will accept and consider requests for housing accommodations at any time. The individual making the request for accommodation should submit the request form and then submit all required supporting documentation to the Office of Disability Services for Students as soon as possible.  If the request for the accommodation is made after the stated deadlines, Rensselaer cannot guarantee that it will be able to meet the individual’s accommodation needs during the first semester or term of occupancy immediately following the belated request.

If the need for accommodation arises when an individual already resides on-campus, the student should submit the request form and then submit all required supporting documentation to the Office of Disability Services for Students as soon as possible.  Rensselaer cannot guarantee that it will be able to meet the individual’s accommodation needs during the semester or term which the request is received.  

Documentation should include a rationale for all requested housing accommodations, please see documentation guidelines in the request form. Please note that medical documentation should be sent to DSS only.

Students with specific dietary needs should work with Rensselaer Dining Services Registered Dietician


Housing Contract Cancellation Requests

In some circumstances, students not required to live on campus may request a housing cancellation due to changes in their plans after selecting a housing assignment for the upcoming term.  Students wishing to cancel their housing assignment should submit the request form.  Students do not need to complete this form due to:

  • Academic Dismissal
  • Withdrawal
  • Leave of Absence from Rensselaer
  • Graduation from Rensselaer
  • Transfer to another college or university
  • Participation in Co-op or another Rensselaer authorized program

Additionally, students who have not selected a room assignment do not need to submit a cancellation request.


Waiver, Accommodation, and Cancellation Request Deadlines

***We are no longer accepting requests for Spring 2020 or Summer 2020 Waivers or accommodations.***

For Fall 2020

  • Returning Students- February 7, 2020
  • Incoming First-Year Students- May 22, 2020
  • New Transfer Students- July 24, 2020


Housing and Dining Requirement Review Committee

The Housing and Dining Requirement Review Committee typically meets every three weeks to review submitted requests.  The Housing and Dining Review Committee consists of representatives from multiple campus offices, including:

  • Student Living and Learning
  • Auxillary Services/Rensselaer Dining Services
  • Student Health Center/Disability Services for Students
  • Office of Financial Aid
  • Office of Student Success/First-Year Experience
  • Office of Student Transitions

Review committee decisions will be sent to the student's Rensselaer email account.


Review Committee Meetings

Waiver Application Submitted by noon on this date: Waiver Committee will review on this date: Students will be notified of the decision by noon on this date:
Friday, February 28, 2020 Friday, March 6, 2020 Tuesday, March 10, 2020
Friday, March 20, 2020 Friday, March 27, 2020 Tuesday, March 31, 2020
Friday, April 10, 2020 Friday, April 17, 2020 Tuesday, April 21, 2020
Friday, May 1, 2020 Friday, May 8, 2020 Tuesday, May 12, 2020
Friday, May 22, 2020 Friday, May 29, 2020 Tuesday, June 2, 2020
Friday, June 12, 2020 Friday, June 19, 2020 Tuesday, June 23, 2020
Friday, July 3, 2020 Friday, July 10, 2020 Tuesday, July 14,  2020
Friday, July 24, 2020 Friday, July 31, 2020 Tuesday, August 4, 2020


Waiver Committee Appeals

Students wishing to appeal the committee’s decision regarding a housing and/or meal plan waiver must submit via email to reslife@rpi.edu a document that contains the following information:

  • Header containing, First Name, Last Name, RIN, E-mail, and contact phone number.  Additionally the type of waiver being appealed (Housing, Meal, or Housing and Meal) and what semester you are applying for a waiver. 
  • A written explanation for why you are appealing the committee’s decision.

The email to reslife@rpi.edu should have the subject line of “Waiver Committee Appeal”

Please note: Reasons for appeals should not be due to additional information that the committee was unable to review.  If you have additional information that was not reviewed by the waiver committee you must submit another request for the committee to review the decision.  Appeals will not be granted based on new or additional information.

Appeals must be received by 9:00 am the Monday following the decision email.  All appeals will be reviewed and a decision rendered within two weeks of receiving the appeal document.

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